OtaKai Display Invitation Memo

Hello everyone, 

Otakai Figure Society has been able to hold 4 successful figure displays (Ozine 2009, AOF 2009, Ozine 2010, and Toycon 2010)  in the past two years, and we look forward in joining the Philippine anime community in its future endeavors. 

We would like to thank the committee heads and the members who have steadfastly given their time, resources, and their figures for the benefit of OtaKai. Such volunteerism is unheard of outside the realms of OtaKai. 

For everyone’s information, OtaKai Figure Society, the Sakura Committee, the moderators and its members do not and will never charge any organization/group when it is invited to hold figure displays in events. 

Expenses like;

1. transportation costs, 
2. food costs, 
3. promotion, 
4. giveaways,
5. materials, 
6. and  miscellaneous costs associated in conducting a display comes from it’s own member’s wallets. No coercion is done. everything is done out of charity and volunteerism of its members. 

As such, OtaKai Figure Society tries its best to protect its members from being abused and to level the field between OtaKai and the inviting organization. It has tried to negotiate privileges like free tickets, nice display area, and food/drinks for its display volunteers/members. Sometimes we are granted these requests and sometimes, we are not. Yet, as a testament to the quality of its members, all displays have been successful and has helped OtaKai grow to what it is today. 

We, the Sakura Committee, have found the need to protect its members after careful evaluation of past display activities. 

We would like to make sure that the privileges agreed upon by OtaKai and the inviting organization/group BEFORE the activity is held would be upheld DURING and AFTER the the activity. 

For this to happen, effective today, July 26, 2010. All organizations/groups interested in inviting Otakai to conduct figure displays during their convention/activity must coordinate with the Sakura Committee directly (either YM, pm, or telephone). 

Depending on the convention/activity, the Sakura Committee will negotiate privileges for its members with the organization/group. 

1. When the details are agreed upon, the organization/group shall draft a contract that includes all the details of the agreement.
2. This will be signed both by the Committee Head or Sakura Committee member and the organization/group who is in-charge of the activity before the scheduled event.
3. OtaKai Figure Society shall have a copy of this contract posted in its forum, viewable by all moderators and committee members of said event.
4. Each side should have a copy of this contract.
5. If any detail of the contract is not upheld by the organization/group, the contract is voided.
6. To protect its members and reputation, OtaKai Figure Society reserves the right to excuse itself from the event and to defend itself publicly, using the voided contract.